As we near the close of the fiscal year, we development folks are often busy wrapping up loose ends, finalizing budgets for the new fiscal year as well as sending out just one more appeal or special mailing or e-blast to donors and friends. While all of this is important and keeps us busy and on our toes, I’d like to propose adding just one more thing to your early summer to-do list…and that is, send a note of thanks to each board member and other special volunteers.
For many, summer tends to be a little slower paced, with folks taking time for a vacation or a weekend getaway…or maybe even a day off for a ball game, a concert or a day at the beach. Wouldn’t it be nice for your board members and volunteers – key investors and leaders of your organizations – to come home to find not another to-do, or something they need to respond to or a request for help in their mailbox…but a simple note of gratitude waiting for them?
I was recently at a meeting and someone remarked on how nice it was to receive a handwritten note. I heard the person say…”it felt so genuine…it wasn’t an email!…it made me feel great that they took the time to write to me!”
I promise you…it’s simple, this doesn’t take a huge amount of time, and your effort will not go unnoticed.
- Handwrite the note…keep it short and sweet…just tell them how much you appreciate their time work and energy to help your organization fulfill its mission.
- Send a photo of a grateful client with a simple message…we appreciate you…you helped make this happen.
- Share a win…a grant proposal awarded, a record number of clients served…whatever it may be. Tell your board member or volunteer that this would not be possible without their leadership and support.
The idea is simple…the message is simple. But, this effort can go along way with our volunteer leaders. It tells them that you are appreciative of their work…that you noticed…that you care. So, pour yourself a tall glass of lemonade, turn on some tunes and start writing your notes! Have a wonderful summer!
by: Susanna Decker, Senior Consultant HUB Philanthropic Solutions